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How to migrate QuickBooks to Odoo

Connect the QuickBooks Online company to OLaunch and it converts the full transaction history into Odoo: customers, suppliers, invoices, bills, payments and bank transactions. Each run comes with reports that tie Odoo back to QuickBooks. Practice runs are free, and you pay one fixed price per database at go-live.

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Works with QuickBooks Online companies in the US, the UK and Australia. Updated .

What comes across

What moves from QuickBooks into Odoo

The full transaction history, created the way Odoo would have created it. The QuickBooks conversion page shows how each record is built.

Contacts

  • Customers and suppliers
  • Employees

Accounting setup

  • Chart of accounts
  • Bank accounts
  • Tax rates
  • Multi-currency

Transactions

  • Invoices and bills
  • Credit notes and refunds
  • Journal entries

Banking

  • Payments
  • Bank transactions and transfers
  • Bank reconciliation

Stock

  • Products and services
  • Stock on hand

Files

  • Attachments on records
Before you start

Three things to sort out first

  • Agree the cut-over date with the client, usually the end of a month or a financial year.
  • Reconcile the QuickBooks bank accounts up to that date.
  • Ask a QuickBooks admin user to approve the connection.
Step by step

Migrating QuickBooks to Odoo in 6 steps

  1. 1

    Create a free partner account

    Sign up to OLaunch as an Odoo partner. Practice runs and demos are free.

  2. 2

    Connect the client's data

    Send the client a link co-branded with your logo. They sign in to QuickBooks Online and approve access to the company.

  3. 3

    Run the conversion

    OLaunch builds the Odoo database with the client's history in it. Most databases finish in 30 minutes to 12 hours, and you get an email when it's done.

  4. 4

    Check the verification reports

    Every run produces reports that compare Odoo with the source system. Go through them with the client's accountant.

  5. 5

    Rehearse with the client

    Use the converted database to show the client their own data in Odoo, train their team and rehearse go-live. Run the conversion again as often as you need.

  6. 6

    Go live

    Run a final conversion at the cut-over date. You pay one fixed fee per database when you keep it for go-live or export it to your own servers.

Checking the numbers

The reports that come with every run

Each report compares Odoo with QuickBooks and shows any difference. Open them in the partner portal, or download them as PDF or spreadsheet for the client's accountant.

  • Trial balance
  • Tax totals
  • Invoices, one by one
  • Product prices and stock on hand
  • Inventory asset account balance

Weighing up a spreadsheet import or opening balances instead? See the options compared.

FAQ

QuickBooks to Odoo questions

Runs for pre-sales and testing are free, as many as you need. You pay one fixed price per database at go-live, or when you export the database to your own servers.

Migrating from something else?

Xero Xero to Odoo guide → MYOB MYOB to Odoo guide → Sage 50 Sage 50 to Odoo guide →

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